How to Write a Resignation Letter: A Simple Step by Step Guide

Knowing how to write a resignation letter is important when planning to leave your current job.

[{"selector":"#anim-492f97f4-0f01-4f2c-afbb-06be343578b1","keyframes":{"opacity":[1,1]},"delay":0,"duration":2000,"easing":"cubic-bezier(.3,0,.55,1)","fill":"both"}] [{"selector":"#anim-6ac38a50-bd70-421a-8e43-d154a0d88a86","keyframes":{"transform":["scale(3)","scale(1)"]},"delay":0,"duration":2000,"easing":"cubic-bezier(.3,0,.55,1)","fill":"forwards"}] Read more

You need to give your employer something in writing even if you’ve already let your boss know you’ll be moving on.

[{"selector":"#anim-9e425ade-3c8b-40e7-a629-d6f3bed6c580","keyframes":{"opacity":[1,1]},"delay":0,"duration":2000,"easing":"cubic-bezier(.3,0,.55,1)","fill":"both"}] [{"selector":"#anim-8b8dd94b-db31-422e-99a0-3c2d86ee27b1","keyframes":{"transform":["scale(3)","scale(1)"]},"delay":0,"duration":2000,"easing":"cubic-bezier(.3,0,.55,1)","fill":"forwards"}] [{"selector":"#anim-5d88d396-fe7c-4e13-8a52-b7c88ac2f6fe","keyframes":{"opacity":[0,1]},"delay":0,"duration":600,"easing":"cubic-bezier(0.2, 0.6, 0.0, 1)","fill":"both"}] [{"selector":"#anim-60c3db08-93c9-45ff-809d-f726bda1a41f","keyframes":{"transform":["translate3d(0px, 261.30462%, 0)","translate3d(0px, 0px, 0)"]},"delay":0,"duration":600,"easing":"cubic-bezier(0.2, 0.6, 0.0, 1)","fill":"both"}] Read more

It helps keep everything organized and initiates a paper trail that most organizations need to start the process of finding your replacement.

[{"selector":"#anim-d127825a-98e6-4b09-831e-236630ba02e6","keyframes":{"opacity":[1,1]},"delay":0,"duration":2000,"easing":"cubic-bezier(.3,0,.55,1)","fill":"both"}] [{"selector":"#anim-9a0b6dbc-26aa-4306-a58c-c5662332b2f7","keyframes":{"transform":["scale(3)","scale(1)"]},"delay":0,"duration":2000,"easing":"cubic-bezier(.3,0,.55,1)","fill":"forwards"}] [{"selector":"#anim-b4240e84-071f-4f69-b297-b0099b636899","keyframes":{"opacity":[0,1]},"delay":0,"duration":600,"easing":"cubic-bezier(0.2, 0.6, 0.0, 1)","fill":"both"}] [{"selector":"#anim-9bfa273a-f3b1-4cba-96ab-2cda8677573f","keyframes":{"transform":["translate3d(0px, 233.14009%, 0)","translate3d(0px, 0px, 0)"]},"delay":0,"duration":600,"easing":"cubic-bezier(0.2, 0.6, 0.0, 1)","fill":"both"}] Read more

A resignation letter or resignation email is a formal record for HR and your employee file that you are quitting.

[{"selector":"#anim-95df50bb-9149-4568-a98d-4255bfeb8e20","keyframes":{"opacity":[1,1]},"delay":0,"duration":2000,"easing":"cubic-bezier(.3,0,.55,1)","fill":"both"}] [{"selector":"#anim-fd83c3c5-eb3d-45cb-9914-8672c585b6f8","keyframes":{"transform":["scale(3)","scale(1)"]},"delay":0,"duration":2000,"easing":"cubic-bezier(.3,0,.55,1)","fill":"forwards"}] [{"selector":"#anim-d518fe0b-58a3-42aa-88ff-730efe487769","keyframes":{"transform":["translate3d(-134.01639%, 0px, 0)","translate3d(0px, 0px, 0)"]},"delay":0,"duration":600,"easing":"cubic-bezier(0.4, 0.4, 0.0, 1)","fill":"both"}] [{"selector":"#anim-4d2dc998-d830-4ff5-92d5-7c780732c9d0","keyframes":{"opacity":[0,1]},"delay":0,"duration":600,"easing":"cubic-bezier(0.4, 0.4, 0.0, 1)","fill":"both"}] [{"selector":"#anim-eba7d8f2-a8ff-4324-8e51-9dffb027bb9c","keyframes":{"transform":["scale(0.15)","scale(1)"]},"delay":0,"duration":600,"easing":"cubic-bezier(0.4, 0.4, 0.0, 1)","fill":"forwards"}] [{"selector":"#anim-81adfabd-e2a9-47f7-bc9a-c752975a7802","keyframes":{"transform":["translate3d(129.18287%, 0px, 0)","translate3d(0px, 0px, 0)"]},"delay":0,"duration":600,"easing":"cubic-bezier(0.4, 0.4, 0.0, 1)","fill":"both"}] [{"selector":"#anim-f52904bd-48bb-4466-9fd8-ea04a5d4a566","keyframes":{"opacity":[0,1]},"delay":0,"duration":600,"easing":"cubic-bezier(0.4, 0.4, 0.0, 1)","fill":"both"}] [{"selector":"#anim-3c54e9ab-ef01-428b-a158-6b5e319311c5","keyframes":{"transform":["scale(0.15)","scale(1)"]},"delay":0,"duration":600,"easing":"cubic-bezier(0.4, 0.4, 0.0, 1)","fill":"forwards"}] Read more

It gives your employer notice of when your last day of work will be so that they have time to find a replacement or train someone else to cover the duties they hire someone.

[{"selector":"#anim-31c2830e-577f-4a02-9de9-c41d681fcded","keyframes":{"opacity":[1,1]},"delay":0,"duration":2000,"easing":"cubic-bezier(.3,0,.55,1)","fill":"both"}] [{"selector":"#anim-8e33b99a-a8b8-49bc-93d8-85cacb5ae53b","keyframes":{"transform":["scale(3)","scale(1)"]},"delay":0,"duration":2000,"easing":"cubic-bezier(.3,0,.55,1)","fill":"forwards"}] [{"selector":"#anim-708749f2-a702-48ed-86cd-548e8e784bcd","keyframes":{"transform":["translate3d(121.18056%, 0px, 0)","translate3d(0px, 0px, 0)"]},"delay":0,"duration":600,"easing":"cubic-bezier(0.4, 0.4, 0.0, 1)","fill":"both"}] [{"selector":"#anim-23dc7d8d-4b62-452a-87ee-ad2909c34cc9","keyframes":{"opacity":[0,1]},"delay":0,"duration":600,"easing":"cubic-bezier(0.4, 0.4, 0.0, 1)","fill":"both"}] [{"selector":"#anim-afc2655c-e43a-407f-940f-c3939921ecbb","keyframes":{"transform":["scale(0.15)","scale(1)"]},"delay":0,"duration":600,"easing":"cubic-bezier(0.4, 0.4, 0.0, 1)","fill":"forwards"}] Read more

1. Start by clearly stating your intention to resign.

[{"selector":"#anim-c41362db-68c4-487a-9048-b9108cf2d18e","keyframes":{"opacity":[1,1]},"delay":0,"duration":2000,"easing":"cubic-bezier(.3,0,.55,1)","fill":"both"}] [{"selector":"#anim-e58cd4f4-e621-4518-a781-5a3ef2b0efd7","keyframes":{"transform":["scale(3)","scale(1)"]},"delay":0,"duration":2000,"easing":"cubic-bezier(.3,0,.55,1)","fill":"forwards"}] [{"selector":"#anim-2e420075-57de-4cd6-a2c2-2d1534c4ed8c","keyframes":{"transform":["translate3d(-128.13689%, 0px, 0)","translate3d(0px, 0px, 0)"]},"delay":0,"duration":600,"easing":"cubic-bezier(0.4, 0.4, 0.0, 1)","fill":"both"}] [{"selector":"#anim-7fe5a185-ed9f-4709-b726-94f8ac2b3678","keyframes":{"opacity":[0,1]},"delay":0,"duration":600,"easing":"cubic-bezier(0.4, 0.4, 0.0, 1)","fill":"both"}] [{"selector":"#anim-5d842eab-72b6-47c3-9394-31678aec8ab2","keyframes":{"transform":["scale(0.15)","scale(1)"]},"delay":0,"duration":600,"easing":"cubic-bezier(0.4, 0.4, 0.0, 1)","fill":"forwards"}] [{"selector":"#anim-365aa27c-a348-4593-adb4-1f73db303a1b","keyframes":{"transform":["translate3d(128.06324%, 0px, 0)","translate3d(0px, 0px, 0)"]},"delay":0,"duration":600,"easing":"cubic-bezier(0.4, 0.4, 0.0, 1)","fill":"both"}] [{"selector":"#anim-628b895d-27ba-4aca-b288-acb3638041af","keyframes":{"opacity":[0,1]},"delay":0,"duration":600,"easing":"cubic-bezier(0.4, 0.4, 0.0, 1)","fill":"both"}] [{"selector":"#anim-7b14ece9-e44c-497a-abf1-e82804314d4e","keyframes":{"transform":["scale(0.15)","scale(1)"]},"delay":0,"duration":600,"easing":"cubic-bezier(0.4, 0.4, 0.0, 1)","fill":"forwards"}] Read more

Give a specific date for your last day of work so your employer has time to plan for your departure and find a replacement.

[{"selector":"#anim-b7dbb19f-d7d1-4550-93ce-f636343dd91f","keyframes":{"opacity":[1,1]},"delay":0,"duration":2000,"easing":"cubic-bezier(.3,0,.55,1)","fill":"both"}] [{"selector":"#anim-faaac6dd-4c32-430b-b484-39de52edcb8d","keyframes":{"transform":["scale(3)","scale(1)"]},"delay":0,"duration":2000,"easing":"cubic-bezier(.3,0,.55,1)","fill":"forwards"}] [{"selector":"#anim-b62b4a7b-552c-4361-ad62-62b770f749e7","keyframes":{"transform":["translate3d(127.58621%, 0px, 0)","translate3d(0px, 0px, 0)"]},"delay":0,"duration":600,"easing":"cubic-bezier(0.4, 0.4, 0.0, 1)","fill":"both"}] [{"selector":"#anim-1a1fa7da-25b4-4a11-8476-a7897b2a520c","keyframes":{"opacity":[0,1]},"delay":0,"duration":600,"easing":"cubic-bezier(0.4, 0.4, 0.0, 1)","fill":"both"}] [{"selector":"#anim-13f5cae7-ae96-4651-b18e-d647a7c83788","keyframes":{"transform":["scale(0.15)","scale(1)"]},"delay":0,"duration":600,"easing":"cubic-bezier(0.4, 0.4, 0.0, 1)","fill":"forwards"}] [{"selector":"#anim-4baec898-c646-40dc-82e4-a4c867be8014","keyframes":{"transform":["translate3d(121.67832%, 0px, 0)","translate3d(0px, 0px, 0)"]},"delay":0,"duration":600,"easing":"cubic-bezier(0.4, 0.4, 0.0, 1)","fill":"both"}] [{"selector":"#anim-5cef1cfb-2400-4c39-8a1f-c5ed00e28c5a","keyframes":{"opacity":[0,1]},"delay":0,"duration":600,"easing":"cubic-bezier(0.4, 0.4, 0.0, 1)","fill":"both"}] [{"selector":"#anim-b539a290-c59c-4b9f-90f3-e36ccdaf8d73","keyframes":{"transform":["scale(0.15)","scale(1)"]},"delay":0,"duration":600,"easing":"cubic-bezier(0.4, 0.4, 0.0, 1)","fill":"forwards"}] Read more

3. Decide whether or not you’ll include the reason you are resigning.

[{"selector":"#anim-cf479aaf-23d6-4a86-bf44-a5158cd34467","keyframes":{"opacity":[1,1]},"delay":0,"duration":2000,"easing":"cubic-bezier(.3,0,.55,1)","fill":"both"}] [{"selector":"#anim-23dc1413-d9f8-4e7a-a3cf-dbe6e0e8aa84","keyframes":{"transform":["scale(3)","scale(1)"]},"delay":0,"duration":2000,"easing":"cubic-bezier(.3,0,.55,1)","fill":"forwards"}] [{"selector":"#anim-02f994ce-96fe-4998-b7da-01e6d9c564df","keyframes":{"transform":["translate3d(-128.40909%, 0px, 0)","translate3d(0px, 0px, 0)"]},"delay":0,"duration":600,"easing":"cubic-bezier(0.4, 0.4, 0.0, 1)","fill":"both"}] [{"selector":"#anim-2c14b2a0-321b-4798-852d-a35c1b3b36ce","keyframes":{"opacity":[0,1]},"delay":0,"duration":600,"easing":"cubic-bezier(0.4, 0.4, 0.0, 1)","fill":"both"}] [{"selector":"#anim-7547a322-4648-4077-a0fc-68afdb930830","keyframes":{"transform":["scale(0.15)","scale(1)"]},"delay":0,"duration":600,"easing":"cubic-bezier(0.4, 0.4, 0.0, 1)","fill":"forwards"}] Read more

Swipe Up To Read More

[{"selector":"#anim-fde857a8-b55a-476d-9c3c-5e49453c040d","keyframes":{"opacity":[1,1]},"delay":0,"duration":2000,"easing":"cubic-bezier(.3,0,.55,1)","fill":"both"}] [{"selector":"#anim-2b5107e2-0d6b-48f3-8a22-4c42ff940b20","keyframes":{"transform":["scale(3)","scale(1)"]},"delay":0,"duration":2000,"easing":"cubic-bezier(.3,0,.55,1)","fill":"forwards"}] Read more